Coronavirus (COVID-19) Updates and Resources
(Regional Distributors, Inc. is classified as an "essential business" as per the guidelines stated in New York State's Executive Order 202.6, as well as an "essential critical infrastructure industry" as designated by the Department of Homeland Security. Accordingly, we will remain open to serve and support our community during this time.)
As regions throughout New York State slowly begin to re-open, Regional Distributors, Inc. remains committed to supporting our customers and business community peers as we all adapt to the new normal. Below is an updated list of essential supplies, free signage downloads and resources we have available to help keep you, your customers and staff, and our entire community safe during the re-opening process. We appreciate your patience during this time as we assist all of our customers and community members.
Currently, we have the following essential supplies in stock and available for immediate delivery/shipping:
- No-Contact/Touchless infrared digital forehead thermometers
- EPA-approved disinfection chemicals, cleaners and wipes effective against COVID-19
- Portable electrostatic disinfection misting systems (pre-order only, in stock in August)
- Face masks:
- KN95 Medical-Grade Masks (ASTM Level 3, N95 mask equivalent)
- Hickey Freeman Procedural Masks (ASTM Level 2)
- Disposable 3-Ply Protective Masks (ASTM Level 2 and ASTM Level 1)
- Hand sanitizers and hand wipes
- Safety glasses
- Toilet paper (limited supply)
- Gloves (limited supply)
- Food Service Operators - we have an extensive array of to-go/carry-out packaging, food service disposables, and front/back-of-house products.
For Pricing and Ordering:
- If you are an existing customer, please contact your Account Manager directly.
- If you are a new customer, or have general questions, please email email@example.com.
Free Poster Download and Resources:
- Re-Opening Checklist and Best Practices During COVID-19 For Businesses, Food Service, Schools and All Workplaces: Checklist and best practices to reduce exposure of COVID-19 to your staff and guests and to safely re-open and operate during the COVID-19 pandemic.
- Safe Workplace Poster: Poster for our customers to post in their business to share the actions they are taking to create a healthy environment.
- Stop the Spread of Germs Poster: Poster from the CDC showing seven practices to stop the spread of germs.
- Hand Washing Poster: How and when to wash your hands. Four industry-specific versions including general offices, food service, janitorial and healthcare.
- "We're all in this together" / "This area has been disinfected" Signs: Tabletop signs to inform guests that your facility has been disinfected by EPA approved products. Contact your Account Manager directly or email firstname.lastname@example.org for examples and to receive copies.
- Mask Protection Efficiency Comparison Sheet: Comparison chart of popular mask types/materials and their effectiveness at protecting you from you against viruses.
- Proper Mask Usage Sheet: How to properly wear, wash and remove face masks.
- Restaurant Technology in the Post-COVID-19 World Guide: How restaurants can rebound and thrive in the post-COVID-19 environment.
- CDC's Re-Opening Guide for Communities, Schools, Workplaces, and Events: CDC's web page outlining re-opening best practices by industry type.
From information on small business loans to helpful free poster downloads, below are some useful resources to help keep you, our staff and our entire community stay healthy and safe. Please continue to monitor these sites for any updates.
Jump to Additional Resources:
- Deliveries, Service and Preventative Maintenance
- Will Call Office
- Food Service Customers (Carry-Out/Delivery Needs, Local Lists of Restaurants Offering Carry-Out/Delivery Services, Relief Funds)
- Federal, State and Local Coronavirus Relief Options
- Federal Coronavirus Aid, Recovery & Economic Stimulus (CARES) Act
- City of Rochester Expands Kiva Loan Program
- Monroe County Emergency Small Business Support Program
- Shared Work Program Partial Unemployment Insurance Benefits
- Job Portal for Essential Businesses and Job Seekers in Monroe County
- The Families First Coronavirus Response Act (FFCRA)
- Preventative Practices (Hand washing poster, face covering use sheet)
- How COVID-19 Spreads
- Important CDC and Local Resources
Deliveries, Service and Preventative Maintenance
To practice social distancing and limit exposure, our drivers will place orders inside or near entryways and will no longer traverse offices or kitchens to put away orders. Service and preventative maintenance has been suspended. Our Service Technicians will respond to urgent service calls only.
Will Call Office
We will be adhering to social distancing practices at our Will Call Office. Please call in Will Call orders at 585-458-3300 and give the description of your car (make, model, color). Our staff will bring your order out to you. Please do not enter the building and please practice social distancing by not crowding outside of the office. Our Will Call Office is open Monday through Friday from 9:00AM – 3:00PM.
Food Service Customers (Carry-Out/Delivery Needs, Relief Funds)
Carry-Out/Delivery Needs - We are committed to helping you with any of your carry-out/delivery needs during this time. Per the March 22nd mandate, restaurants and bars for take-out and delivery only are considered essential businesses. Please contact your Account Manager or Customer Service regarding questions or to place any orders for carry-out/delivery supply needs.
The following cities are maintaining an ongoing list of restaurants and bars open for carry-out/delivery. Please contact the appropriate contact if you do not see your restaurant on the list.
- Ongoing list > https://www.syracuse.com/coronavirus/2020/03/cny-restaurants-remaining-open-for-takeout-and-delivery-see-our-growing-list.html
- Contact > see online form on above page
Coronavirus Relief Funds and Loans for Restaurants - The James Beard Organization has listed some helpful information, relief funds and resources for restaurants and workers coping with the COVID-19 emergency.
We will accept returns for approved products only. Please contact your Account Manager or Customer Service for information on approved products. Returns will only be accepted if they are unopened and unused.
Federal Coronavirus Aid, Recovery & Economic Stimulus (CARES) Act
The U.S. Small Business Administration (SBA) will provide coronavirus relief options for small businesses impacted by COVID-19. These loans are meant to provide economic support to small businesses and assist with overcoming the temporary loss of revenue that’s being experienced. These loans can be used to pay:
- Fixed debts
- Accounts payable
- various other bills that can’t be paid
Don't know which option is best for your situation? The following questions might help point you in the right direction. Do you need:
- Capital to cover the cost of retaining employees? Then the Paycheck Protection Program might be right for you.
- A quick infusion of a smaller amount of cash to cover you right now? You might want to look into an Economic Injury Disaster Loan Emergency Advance.
- To ease your fears about keeping up with payments on your current or potential SBA loan? The Small Business Debt Relief Program could help.
- Just some quality resources to help you navigate this uncertain economic time and understand the various loan options? Review the following guides.
- Overview & FAQs – View The Small Business Owner’s Guide to the CARES Act for an overview and FAQs on each SBA coronavirus relief loan program.
- Checklist – Small Business Guide and Checklist for Coronavirus Emergency Loans
- FAQs – COVID19 Relief Package Information and FAQs
- Comparison Chart – SBA Coronavirus Relief Loan Options Comparison Chart (Traditional SBA Loan Program versus Economic Injury Disaster Loan Program versus CARES Act)
- Applications for each loan program – visit the SBA’s Coronavirus Relief Options web page.
- Resource List – Greater Rochester Chamber of Commerce Federal, State and Local Financial Assistance List. Be sure to also check other city and county websites for specific relief programs available to your area.
City of Rochester Expands Kiva Loan Program
Kiva provides crowdfunded business loans of $1,000-$15,000 at 0% interest and with no fees. The City of Rochester has announced changes to the Kiva loan program available to businesses located in the City of Rochester. The changes are as follows:
- Zero-interest loan maximum increased to $15,000
- Elimination of some eligibility issues
- Implementation of a 6-month grace period repayment schedule
Monroe County Emergency Small Business Support Program
In light of the COVID-19 outbreak, Monroe County has established an Emergency Small Business Support Loan Program (small businesses defined as having 50 or fewer full-time or full-time equivalent employees) impacted by the pandemic. To qualify, businesses must have 2 - 50 employees and NY-45's must be included with the application. Highlights include:
- Zero-interest loans up to $10,000, which may be used to support operations and employment
- Businesses with 50 or fewer full-time or full-time equivalent employees are eligible
- No application cost
Shared Work Program Partial Unemployment Insurance Benefits
Shared Work lets you keep trained staff and avoid layoffs. Employees can receive partial Unemployment Insurance benefits while working reduced hours. If you keep your employees during a temporary slowdown, you can gear up quickly when business conditions improve. You do not have the expense of hiring and training new employees. Also, you spare your employees the hardships of full unemployment. Full-time, part-time and seasonal employees are eligible.
To take part in the Shared Work Program, you must first design a Shared Work plan. Learn more and complete an application online at https://labor.ny.gov/ui/claimantinfo/sharedworkclmtfaq.shtm.
Job Portal for Essential Businesses and Job Seekers in Monroe County
The Greater Rochester Enterprise partnered with Monroe County Executive Adam Bello, RochesterWorks, and the Greater Rochester Chamber of Commerce to support a job portal to connect essential businesses with job seekers.
- Platform can be accessed via the RochesterWorks system at www.monroecounty.gov/works
- Information is also available at (585) 258-3500
The Families First Coronavirus Response Act (FFCRA)
The Families First Coronavirus Response Act (FFCRA) requires employers with under 500 employees to provide employees with the following paid sick leave or expanded family and medical leave for specified reasons related to COVID-19. See the FFCRA Fact Sheet for an overview of the below information.
- Two weeks (up to 80 hours) of paid sick leave at the employee’s regular rate of pay where the employee is unable to work because the employee is quarantined (pursuant to Federal, State, or local government order or advice of a health care provider), and/or experiencing COVID-19 symptoms and seeking a medical diagnosis; or
- Two weeks (up to 80 hours) of paid sick leave at two-thirds the employee’s regular rate of pay because the employee is unable to work because of a bona fide need to care for an individual subject to quarantine (pursuant to Federal, State, or local government order or advice of a health care provider), or to care for a child (under 18 years of age) whose school or child care provider is closed or unavailable for reasons related to COVID-19, and/or the employee is experiencing a substantially similar condition as specified by the Secretary of Health and Human Services, in consultation with the Secretaries of the Treasury and Labor; and
- Up to an additional 10 weeks of paid expanded family and medical leave at two-thirds the employee’s regular rate of pay where an employee, who has been employed for at least 30 calendar days, is unable to work due to a bona fide need for leave to care for a child whose school or child care provider is closed or unavailable for reasons related to COVID-19.
- Small businesses with fewer than 50 employees may qualify for exemption from the requirement to provide leave due to school closings or childcare unavailability if the leave requirements would jeopardize the viability of the business as a going concern.
For exact details on which employees are eligible, duration of leave, calculation of pay, employer tax credits and additional information, visit https://www.dol.gov/agencies/whd/pandemic/ffcra-employer-paid-leave.
While at work and home, please follow the below preventative actions to keep yourself healthy:
- Frequently wash your hands with soap and water for 15-20 seconds, especially when:
- coming and going
- before and after you eat
- after coughing, sneezing or blowing your nose
- after touching your nose, eyes or mouth
- download our free hand washing poster for offices and food service establishments
- Frequently sanitize your hands with a hand sanitizer that contains at least 60% alcohol.
- Wear a cloth face covering when out in public. Download our Face Covering Use Sheet with instructions on how to wear and remove face coverings properly, how to wash face coverings and when to wear.
- Avoid touching your face and surfaces.
- Frequently disinfect areas including work phones, desks, keyboards and chairs, as well as light switches, door handles, counters and other frequently touched surfaces.
- Practice social distancing and stay at least 6 feet away from other people. Do not congregate.
- Stay home if you feel sick, are experiencing symptoms or are around others that are sick or experiencing symptoms.
- Restrict entry from outside members when possible.
Per the CDC, the virus is thought to spread mainly from person-to-person:
- Between people who are in close contact with one another (within about 6 feet).
- Through respiratory droplets produced when an infected person coughs or sneezes.
- These droplets can land in the mouths or noses of people who are nearby or possibly be inhaled into the lungs.
- These droplets can also be detected for up to hours or days on various surfaces including cardboard, plastic and stainless steel.
Please review and share the following important resources:
- CDC coronavirus facts handout
- CDC what you need to know handout
- CDC what to do if you’re sick handout
- CDC Environmental Cleaning and Disinfection Recommendation
- CDC Coronavirus Prevention and Treatment
- Centers for Disease Control Coronavirus Resource Page
- New York State Department of Health Coronavirus Hotline
- Monroe County Health Department Coronavirus Updates
If you have any questions or need assistance, please contact your Account Manager directly or contact Customer Service at 585-458-3300 or email@example.com. Our entire team is working hard to assist all customers during this time and we appreciate your patience.
We have a commitment to each other and our entire community to keep everyone's health and safety in the highest regard. Please practice the above preventative actions and we’ll be sharing more updates as we continuously monitor the situation.